242 W. Main St.
P.O. Box 680
Liberty, MS 39645-0680
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Welcome to the Amite County Chancery Clerk web page! Here you will find information about our office and descriptions of our duties, plus our office address, telephone numbers, and email address. Please feel free to contact us if we can be of service to you.
Chancery Clerk's staff: Virginia Mott, Becky Johnston, Betty Doucet, Jana Causey
Duties and Responsibilities
The Chancery Clerk occupies perhaps the most unique and diverse office in all of Mississippi government. The various duties given the Chancery Clerk by statute, or assumed voluntarily by the individual Clerk, cover a wide range of vitally important functions. The duties and functions of the Chancery Clerk are governed by an elaborate assortment of statutes and court rules, along with procedures established either by the State Department of Audit or the Department of Finance and Administration.
As the Clerk of the Board of Supervisors, he records the official minutes. As Treasurer, the Clerk prepares the claims docket and payrolls for all departments of the County, and after Board approval, he writes and signs checks for payments.
As public recorder, the Clerk handles the recording and storage of several types of documents and maintains various indexes that aid people in researching these records. The primary records are deeds and mortgages relating to real property, but the Clerk also records construction and condominium liens, federal tax liens, Lis Pendens (notices of pending lawsuits) and military discharges. The Clerk is in charge of the storage and authorized disposal of older land rolls, tax receipts and many other County records after their active use lifespan. As Clerk of the Chancery Court, the Clerk handles a multitude of tasks such as matters of estates, guardianships, conservatorships, divorces, child custody, adoption, property disputes and other matters of equity.
Land Records Filing Fees (Effective July 1, 2007)
(1) All filing fees shown below are for the frist fifteen (15) pages. Please add $1.00 per page for each additional page.
(2) If a document pertains to more than one (1) section or subdivision lot, please add $1.00 for each additional section or subdivision lot.
(3) The fees shown below for Cancellations, Assignments, Partial Releases, Subordinations, Modifications and Substitutions of Trustee, etc. include the initial $1.00 fee for margianl notations as required by Miss. Code Ann. 25-7-9(1)(ii). Please add $1.00 if additional marginal notations are to be made.
(4) Documents directing that a marginal notation be made (Cancellations, Assignments, Partial Releases, Subordinations, Modifications and Substitutions of Trustee, etc.) should reference only one (1) instrument to be notated. If multiple books and pages are listed, an additional fee of $12.00 per book and page listed will apply.
|DEEDS (WARRANTY, TIMBER, QUITCLAIM, ETC.) (Plus cost of mineral stamps; please advise)||$11.00|
|EASEMENTS & RIGHT-OF-WAY||$11.00|
|COURT DECREES & WILLS||$11.00|
|LEASES (REAL & PERSONAL PROPERTY)||$11.00|
|COVENANTS (Plus $1.00 per additional lot or section)||$11.00|
|TRUSTEE'S DEED or SUBSTITUTED TRUSTEE'S DEED||$11.00|
|FEDERAL TAX LIEN||$10.00|
|DEEDS OF TRUST||$16.00|
|CANCELLATION, ASSIGNMENT, PARTIAL RELEASE, AUTHORITY TO CANCEL, SUBORDINATION, MODIFICATION, SUBSTITURED TRUSTEE, ETC. (Plus $12.00 for each additional book & page listed)||$12.00|
|FILING OF PLAT (Plus $1.00 per additional lot or section)||$11.00|
|POWER OF ATTORNEY||$10.00|
|ROYALTY AND MINERAL DEEDS (Plus Mineral Stamps as shown below)||$19.00|
|OIL & GAS LEASES (Plus Mineral Stamps as shown below) (Plus $1.00 for each book & page-marginal notation)||$19.00|
|OIL & GAS LEASE ASSIGNMENTS AND CANCELLATIONS (Plus Mineral Stamps as shown below)||$20.00|
|SELF-MADE COPIES||$ .25|
|CLERK-MADE COPIES||$ .50|
|CERTIFIED COPIES OF FILED DOCUMENTS||$1.00|
|UCC-1-LAND ONLY (Plus $4.00 for each additional debtor)||$12.00|
|UCC-3-Financing Statements, Continuations, Releases, Cancellations, etc. (Must have been filed in Amite County Land Records. Plus $4.00 for each additional debtor)||$12.00|
|UCC SEARCHES (Plus $2.00 for each UCC found and copied)||$5.00|